Marking Rules of IUID Labels for Property of DoD

Use of IUID labels has become one of the methods of marking the parts with unique identification. Department of Defense (DoD) requires that all the DoD property including the property under possession of the contractors should be marked with IUID. The DoD has also mandated certain rules of marking the IUID labels that are applied to the parts. The process allows them keeping track of the item easily and also maintains a balance in the marking procedure of the different items. Hence, the contractors are required to stick to the marking rules of the IUID labels.

While using the IUID labels for marking items that are under the possession of the contractors, the prime consideration is that the contractors should take care of the data that are required for marking of the labels. There are certain other aspects of marking IUID labels.

• As the government assigns each item with unique IUID, the contractors are required to use the same IUID while marking the IUID labels for the parts and also for reporting purpose.
• In case, the contractors don't have the previously established IUID for the parts, the contractors can establish an IUID to mark the IUID labels and submit the details of marking to the UID Registry.
• The IUID labels are marked with concatenated IUID in the Construction #1 or construction #2 formats. Or else, they are marked with DoD recognized IUID equivalent.
• While assigning IUID to incoming government furnished property, the serial number of the item may be replaced by the asset identification number.
• While marking the IUID of the parts the contractors need to use the unique property control number and serial number along with the enterprise identifier.
• In case of signing the repair contract with the contractors, the government mentions that the items are required to be marked with IUID before that particular item is delivered to the government after repair.
• In case the property is not physically marked with the IUID even after being assigned with a unique identification, the contractor has to mark the parts with virtual IUID labels. When required the virtual IUID marking becomes permanent for the item.
• The DoD requirements for marking of the items mentions that the IUID information that is etched on the IUID labels should comply with MIL-STD 130.
• The contractors are required to maintain honesty and take responsibility in case the IUID labels of the property requires replacement due to damage, or lose. The new labels and nameplates should contain the same data of the IUID of the previous one.
• If the contractor delivers the item in bulk and uses a single IUID labels for identification of a bunch of items, the contractor should conform the DoD before the delivery of the item about the specific procedure of item traceability.
• It is the responsibility of the main contractor to ensure that the property under possession of the subcontractors is recorded under DoD UID Registry.

The marking guidelines enhance effective marking methods of the IUID labels.