Offsite Document Storage - Cheaper that storing records on site?

There has been much debate over the years as to the economic viability of off-site document storage, with the argument being that its too expensive to keep records off site. Add to this the traveling to and from the storage depot when you need to delve into the archives and you might think the costs mount up even further.

Document Storage is essential in certain sectors such as Finance and Legal. By law companies have to keep records for a set period of time, and for a busy company its quite easy to quickly accumulate historic records that take up a considerable amount of room.

In the city office space rental is charged at a premium rate so the more you need to store, the more space you are going to need to rent. Needless to say, while maybe convenient that the records are available at arms length, this isn't a cheap option. Also, what happens if an unfortunate incident occurred and there was water or fire damage to the building? How protected would your archives actually be? Would it cost the business to lose this information - or maybe even put it in a position where it could not continue to trade? The repercussions could be disastrous.

Off Site Document Storage offers a secure, flexible, guaranteed solution to keeping your archives safe in one place. Purpose built Document Storage facilities are monitored by security teams and technology 24/7 and systems are in place to ensure that the environment is kept acceptable at all times (lets face it, it doesn't take much for paper records to turn crispy or soggy if the conditions aren't right)

As many Document Storage facilities are actually ex-military bunkers you could even go as far to say that the premises are bomb proof - I bet you can't say that about your office storage cupboard!

With advances in technology it is now really easy and efficient to access your documents. Usually when they are ‘checked-in' to the warehouse all the information about their exact location is recorded on computer, so when it comes to retrieving the information its as easy as finding the right isle and shelf for your documents. In fact, many document storage companies have now started to embrace technology even further and are offering document scanning which makes your documents accessible over a secure internet connection. You can't offer a more convenient service than that!

So if you currently pay over the odds for office space and things are starting to get a little cramped due to archived documents then maybe its time to consider moving some of the archive boxes over to a secure off-site storage facility. You never know, it could actually save you money!