How Web Conferencing Can Reduce The Travel Costs of Your Business

As the person in charge of gathering the company's staff from different corners of the country, you've got to be asking yourself how you will to get them to a single conference centre and keep company expenses at a minimum. Logically, everyone would be able to attend the conference at the same time to guarantee correct dissemination of information. Unfortunately, the cost of getting hundreds of people to attend a conference in the same city can often be prohibitive, particularly if you are organizing a conference between people from different countries.

One of the reasons business airfares have increased of late is due to a new conferencing technology that does not require everyone to be in the same place at the same time. Video and web conferencing have dramatically reduced the need for people to travel to conferences, which in turn has been worrying airlines. As cost becomes an ever greater factor in deciding which conference option to choose, many companies are now turning to web conferencing as a viable alternative.

The advances in video conferencing mean that multiple delegates can now watch real-time streaming of a video event. This has brought the corporate community much closer as a result. As well, the pricing of this technology has proven to be much more affordable for small to mid size businesses looking to cut costs on conventions, meetings and everything associated with long
distance travel.

Whereas in the 1990s video conferencing required a lot of special equipment and a dedicated phone connection, now all you need is a simple browser and an internet connection. As a result, meetings can be held and recorded so that remote staff in different time zones, who might not be able to attend the conference, can replay it at a more convenient time. Those that can attend are now able to watch it and real time, where ideas can be put forth, and brainstorming can take place through shared applications like polling and virtual whiteboards; as well, presentations can also be made through PowerPoint slides and other documentation which can be transferred to all participants with a minimum of hassle.

In Australia alone, video conferencing software such as Web Ex is used by over 11,000 businesses. The reduced travel this has allowed will have reduced the amount of carbon emitted by thousands of tonnes. Some of the more common users of Web Ex software are in the finance and IT sections, and they use it for marketing and training purposes.

Kinobo is an online retailer of computer electronics and software. We supply customers with webcams, microphones, headsets and other video conferencingequipment. We also offer a free trial of Microsoft Live Meeting web based video conferencing.